Traditional proofreading policy

Description of the service

We offer two types of proofreading services (traditional and electronic). This policy applies to traditional proofreading.

Applicable standard

Standards page.

Documentation requirements

Administrative documents: 1) Approved quotation and/or purchase order and/or service cancellation notice; 2) upon delivery of the target document, a completion report with final billing (pursuant to the approved quotation or service order).

Target document: in traditional proofreading, the target document and source document are the same, since the editor writes corrections on the source document.

Other deliverables: N/A.

Source document

Because the quality of the target document is a function of the quality of the source document, we encourage clients to ensure that the documents they intend to publish have been properly edited and formatted.

All parties—editor, editor-in-chief, peer reviewer, expert reviewer and client—must verify that the source document coincides with the specifications in the quotation.

Ideally, the editor should have direct contact with the client. The client can help guarantee the quality of the target document by working closely with the editor.

Target document

Format: The same as the source document.

Typography: The editor must ensure the use of appropriate typographic symbols (as specified in the Unicode standard).

Style: The goal of proofreading is to identify and correct spelling and typographic errors. The editor will not correct errors in style.

Peer review/expert review

Peer review: If the client requests peer review without an expert review, the editor will deliver the target document and other deliverables to the peer reviewer and the client on or before the delivery date. Once the peer reviewer has completed the review (within the time specified in the respective quote), the peer reviewer must deliver the target document and other deliverables to the client, the editor and the editor-in-chief.

Letters of comments: Writers can respond to the peer reviewer or expert reviewer through a letter of comments.